Point of Sale
The point of sale or point of purchase is the time and place where a retail transaction is completed. At the point of sale, the merchant calculated the amount owed by the customer, indicates that amount, may prepare an invoice for the customer to make payment.
You can use the Point-of-Sale module (POS) to create Cash Receipts, Invoices, and receive A/R Payments. In addition, you can create returns for Receipts and Invoices. The POS system replaces the cash register in a retail store. The POS system can track sales by various payment methods like cash, checks, credit cards, coupons, and gift certificates. The POS system requires that you have the Accounts Receivable and the Inventory modules. For example, POS will update inventory sold figures in Inventory, or the salesperson’s commission in Accounts Receivable. In addition, if you want to create Sales Orders, you will need the Order Entry (O/E) module. Other modules are optional. The POS system replaces your manual cash drawer with a personal computer. In addition, you can attach accessories like the POS Cash Drawer, Star 40 Column Receipt Printer, and the Bar Code Scanner.
The POS Flow Chart
The following flowchart shows the process flow for the POS system. The first step involves creating and printing a Receipt or an Invoice
. If you have a product return, you can also create a Return Receipt or a Return Invoice. You may print the Receipts or Invoices. Make sure you back up your data before posting the Invoices. During the posting process, the Customer file, Inventory, A/R Checkbook Deposit, Accounts Receivable, and General Ledger are automatically updated.
POS Bar Code Scanner: This scanner is a pen-like device used to scan the bar codes from the products you sell. The POS Bar Code Scanner connects between the keyboard and the PC. When any screen asks you for the Inventory Item ID, all you need to do is to scan the bar code from the product you are selling. The scanner will read the bar code and display the Item ID on the screen in the current field. The Catalog Number for purchasing the POS Bar Code Scanner is WDPRW-301-04.
POS Cash Drawer: The cash drawer connects to a serial port (usually to COM2 since the mouse uses the COM1 port). If you are using a Star 40 Column Receipt Printer, the cash drawer connects to the printer, which in turn connects to the serial port. If you will be using the POS Cash Drawer with the Star 40 Column Printer, the Catalog Number for ordering the cash drawer is CASDP301-04. If you will be using the POS Cash Drawer without the Star 40 Column Printer, the Catalog Number for ordering this product is CASD-301-04.